Catalog Management

Your catalog is the foundation of your music distribution. In LabelGrid, you manage four types of entities that appear on your releases:

• Artists - The performers and creators credited on releases
• Labels - The imprint or brand that releases the music
• Writers - Songwriters and composers for publishing credits
• Publishers - Music publishers for royalty collection

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Artists

Artists are the main credited performers on your releases. Every release needs at least one primary artist.

What you can do with artists

• Create artist profiles with bios and images
• Link to verified streaming profiles (Spotify, Apple Music, etc.)
• Manage multiple artist identities (solo projects, groups, aliases)
• Track all releases by artist

Artist types

Type	Description
Primary artist	Main credited artist on the release
Featured artist	Collaborating artist on specific tracks
Remixer	Artist who created a remix version
Various Artists	Used for compilations with 5+ different primary artists

Platform note: Spotify displays “Various Artists” on releases with 5 or more main artists. LabelGrid handles this automatically while preserving individual credits on other platforms.

Learn more about managing artists

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Labels

Labels are the imprint or brand under which music is released. Even independent artists release under a label name.

What you can do with labels

• Create label profiles with logos and descriptions
• Organize releases by label
• Manage multiple label imprints
• Set default distribution preferences per label

Do I need a label?

Yes, every release requires a label. If you’re an independent artist, you can:

• Use your artist name as your label name
• Create a simple label name for your releases
• The label name appears in store credits (℗ and © lines)

Learn more about managing labels

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Writers

Writers are the songwriters and composers who created the music. Writer credits are essential for:

• Proper song credits on streaming platforms
• Publishing royalty collection
• Copyright registration

Writer credits include

Role	Description
Composer	Wrote the music/melody
Lyricist	Wrote the lyrics
Composer/Lyricist	Wrote both music and lyrics
Arranger	Arranged the musical composition
Adapter	Adapted an existing work

Learn more about adding writers

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Publishers

Publishers handle the business side of your songs - collecting royalties, licensing music, and protecting your copyrights.

When to add publishers

Add publisher information if:

• You’re signed to a publishing deal
• You self-publish and have registered with a PRO
• You want publishing credits to appear on platforms

Publisher details

For each publisher, you can specify:

• Publisher name
• Ownership percentage (if split between publishers)
• Territory rights
• PRO affiliation

Learn more about publishers

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Catalog organization tips

Keep your catalog clean

• Use consistent artist name spelling
• Link artists to their verified profiles when possible
• Update artist bios and images regularly
• Remove duplicate or unused entries

Plan for growth

• Set up your label structure before releasing
• Create artist profiles before you need them
• Establish naming conventions for your team
• Use the catalog search to avoid duplicates

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Catalog guides

• Managing Artists - Create and edit artist profiles
• Managing Labels - Set up your label imprints
• Writers and Contributors - Add songwriter credits
• Publishers - Configure publishing information

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Need help?

If you have questions about catalog management, contact our support team.