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Managing Your Catalogue

The Catalogue top-level menu is where everything you have created in LabelGrid lives — releases, tracks, labels, artist profiles, writer/contributor profiles, and publishers. This guide tours each subpage and what you can do from it.

Catalogue submenu

Section titled “Catalogue submenu”

The Catalogue tab shows six subpages:

  • My Releases — every release on your account
  • My Tracks — every track across all your releases
  • My Labels — the labels (imprints) on your account
  • My Artists — artist profiles you have created
  • Writers & Contributors — writer, composer, and other contributor profiles
  • Publishers — publisher profiles

You always land on My Releases when you click Catalogue.

My Releases

Section titled “My Releases”

The release list is the main day-to-day view.

What it shows

Section titled “What it shows”

Each row shows the release artwork thumbnail, title, primary artist, release date, and current status. There is a status indicator showing where each release is (Draft, Pending Review, Approved, Live, etc.).

Filtering and searching

Section titled “Filtering and searching”

At the top of the list you have:

  • Search — by release title, catalog number, UPC, or ISRC
  • Filter by Label — limit to one or more of your labels
  • Filter by Genre — limit to specific genres
  • Date range — releases within a date window

Click Clear All to reset the filters.

Per-release actions

Section titled “Per-release actions”

Each release row has buttons for the most common actions (View, Edit, Review for admins) plus a three-dots menu for everything else:

  • Public One-Sheet — fan-facing one-sheet URL for this release
  • Post to Bandcamp / Soundcloud / YouTube / Instagram — direct posting actions to those platforms (requires Distribution access)
  • Export to Promoly — package the release for a Promoly campaign
  • Download Zip — download a zip containing the release files
  • Create FLAC, MP3, and clips — open the Transcoder for this release
  • Delete — remove the release (only if eligible)

Click Add Release at the top of the list to create a new release.

My Tracks

Section titled “My Tracks”

A flat list of every track across all your releases. Useful when you need to find a specific track by title or ISRC without first locating its parent release.

You can search and filter, then open a track to view or edit it (track edits also flow through to the parent release).

My Labels

Section titled “My Labels”

The labels on your account. Each label is a separate imprint with its own settings (label name, default copyright information, default territory, etc.).

You can:

  • Create a new label
  • Edit a label’s metadata
  • Set default copyright (P-Line/C-Line) values that get applied to new releases on that label

A LabelGrid account can have multiple labels — useful if you run several imprints or sub-labels under one parent.

My Artists

Section titled “My Artists”

Artist profiles you have created. An artist profile is the entity that gets credited on releases and tracks, and that maps to a Spotify/Apple Music artist page once delivered.

Each profile has:

  • General tab — name, language, location, contact email
  • Bio tab — biography, affiliations
  • Web Presence tab — Facebook, Instagram, Spotify, Apple Music links
  • Image tab — artist photo

You can also see, per artist, which releases they appear on.

Writers & Contributors

Section titled “Writers & Contributors”

Writer, composer, lyricist, arranger, and other contributor profiles. These are used in the Splits tab on a track to credit songwriters and other contributors and (where applicable) attach royalty splits.

Create a writer/contributor profile once, then reuse it on as many tracks as needed.

Publishers

Section titled “Publishers”

Publisher profiles for your tracks (the music publishing entity, not the label). Used in the Publishers subsection of a track Splits tab.

Bulk operations

Section titled “Bulk operations”

LabelGrid does not currently expose bulk-edit operations in the web UI (there is no “select 50 releases and change their genre at once” feature). For programmatic bulk catalogue management, use the LabelGrid API — accounts with API access enabled can read and update catalogue data via the API.

Section titled “Related guides”

Need help? Contact our support team.

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