Catalog Manager
The Catalog Manager helps labels and artists with large catalogs manage their content efficiently. Edit multiple releases, bulk update metadata, and organize your music library.
Overview
Section titled “Overview”What You Can Do
Section titled “What You Can Do”| Feature | Description |
|---|---|
| Bulk edit | Update multiple releases at once |
| Search & filter | Find releases quickly |
| Organize | Tag and categorize releases |
| Status management | Track release states |
Who Should Use It
Section titled “Who Should Use It”- Labels with 50+ releases
- Artists with extensive back catalogs
- Distribution partners managing multiple clients
- Anyone needing bulk operations
Accessing Catalog Manager
Section titled “Accessing Catalog Manager”- Log into LabelGrid
- Navigate to Label Tools (or Catalog)
- Select Catalog Manager
- View your full catalog
Searching and Filtering
Section titled “Searching and Filtering”Search Options
Section titled “Search Options”Find releases by:
- Release title
- Artist name
- UPC/Barcode
- ISRC (track level)
- Label name
Filters
Section titled “Filters”Narrow results by:
| Filter | Options |
|---|---|
| Status | Draft, Submitted, Live, Taken Down |
| Release type | Single, EP, Album |
| Date range | Released between dates |
| Label | Specific imprint |
| Artist | Specific artist |
| Store | Distributed to specific platform |
Saved Searches
Section titled “Saved Searches”Save frequently used searches:
- Set your filters
- Click Save Search
- Name your search
- Access from saved searches dropdown
Bulk Editing
Section titled “Bulk Editing”Selecting Releases
Section titled “Selecting Releases”Select individual:
- Click checkbox next to each release
Select all on page:
- Click header checkbox
Select all matching:
- Use Select All Results option
- Applies to filtered results
Bulk Actions
Section titled “Bulk Actions”Available bulk operations:
| Action | Description |
|---|---|
| Edit metadata | Change common fields |
| Update distribution | Add/remove stores |
| Change pricing | Update price tier |
| Update territories | Change distribution regions |
| Take down | Remove from stores |
Bulk Metadata Edit
Section titled “Bulk Metadata Edit”Fields you can bulk update:
- Genre
- Label
- Copyright year
- C-line/P-line text
- Explicit flag
- Language
How to bulk edit:
- Select releases
- Click Bulk Edit
- Choose field to edit
- Enter new value
- Preview changes
- Confirm and apply
Catalog Organization
Section titled “Catalog Organization”Tags and Labels
Section titled “Tags and Labels”Create custom tags to organize:
- By project
- By priority
- By campaign
- By any custom category
Adding tags:
- Select releases
- Click Add Tag
- Choose existing or create new
- Apply to selection
Collections
Section titled “Collections”Group releases into collections:
- Artist discographies
- Campaign bundles
- Seasonal collections
- Custom groupings
Exporting Catalog Data
Section titled “Exporting Catalog Data”Catalog data export is available through the LabelGrid API for accounts with API access enabled. There is no export feature in the web interface.
If you need API access to export your catalog data, contact our support team to check eligibility and get set up.
Status Management
Section titled “Status Management”Release Statuses
Section titled “Release Statuses”| Status | Meaning |
|---|---|
| Draft | Not yet submitted |
| Submitted | Sent for processing |
| Processing | Being delivered |
| Live | Available on stores |
| Updating | Changes being processed |
| Taken Down | Removed from stores |
| Error | Issue requiring attention |
Filtering by Status
Section titled “Filtering by Status”Quickly find releases needing attention:
- Filter to Error status
- Review issues
- Take corrective action
- Resubmit
Common Operations
Section titled “Common Operations”Updating Store Distribution
Section titled “Updating Store Distribution”Add or remove stores for multiple releases:
- Select releases
- Click Update Distribution
- Choose stores to add or remove
- Confirm changes
- Releases re-delivered
Bulk Takedown
Section titled “Bulk Takedown”Remove multiple releases:
- Select releases
- Click Bulk Takedown
- Choose stores (or all)
- Confirm takedown
- Monitor status
Transferring Between Labels
Section titled “Transferring Between Labels”Move releases to different label:
- Select releases
- Click Transfer
- Choose destination label
- Update copyright info if needed
- Confirm transfer
Best Practices
Section titled “Best Practices”Regular Maintenance
Section titled “Regular Maintenance”- Review catalog monthly
- Check for errors
- Update outdated information
- Remove unused drafts
Before Bulk Operations
Section titled “Before Bulk Operations”- Double-check your selection
- Use preview when available
- Start with small batches
- Verify results before proceeding
Organizing Large Catalogs
Section titled “Organizing Large Catalogs”- Use consistent tagging
- Create logical collections
- Document your organization system
- Train team members
Troubleshooting
Section titled “Troubleshooting”Bulk Edit Not Working
Section titled “Bulk Edit Not Working”- Check permission level
- Verify releases are editable (not locked)
- Try smaller batches
- Contact support if persistent
Missing Releases
Section titled “Missing Releases”- Check filter settings
- Clear all filters
- Search by UPC directly
- Verify release was created
Need Help?
Section titled “Need Help?”If you need assistance with catalog management, contact our support team.
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