Catalog Manager
The Catalog Manager helps labels and artists with large catalogs manage their content efficiently. Edit multiple releases, bulk update metadata, and organize your music library.
Overview
What You Can Do
| Feature | Description |
|---|---|
| Bulk edit | Update multiple releases at once |
| Search & filter | Find releases quickly |
| Export data | Download catalog information |
| Organize | Tag and categorize releases |
| Status management | Track release states |
Who Should Use It
- Labels with 50+ releases
- Artists with extensive back catalogs
- Distribution partners managing multiple clients
- Anyone needing bulk operations
Accessing Catalog Manager
- Log into LabelGrid
- Navigate to Label Tools (or Catalog)
- Select Catalog Manager
- View your full catalog
Searching and Filtering
Search Options
Find releases by:
- Release title
- Artist name
- UPC/Barcode
- ISRC (track level)
- Label name
Filters
Narrow results by:
| Filter | Options |
|---|---|
| Status | Draft, Submitted, Live, Taken Down |
| Release type | Single, EP, Album |
| Date range | Released between dates |
| Label | Specific imprint |
| Artist | Specific artist |
| Store | Distributed to specific platform |
Saved Searches
Save frequently used searches:
- Set your filters
- Click Save Search
- Name your search
- Access from saved searches dropdown
Bulk Editing
Selecting Releases
Select individual:
- Click checkbox next to each release
Select all on page:
- Click header checkbox
Select all matching:
- Use Select All Results option
- Applies to filtered results
Bulk Actions
Available bulk operations:
| Action | Description |
|---|---|
| Edit metadata | Change common fields |
| Update distribution | Add/remove stores |
| Change pricing | Update price tier |
| Update territories | Change distribution regions |
| Take down | Remove from stores |
| Export | Download selected data |
Bulk Metadata Edit
Fields you can bulk update:
- Genre
- Label
- Copyright year
- C-line/P-line text
- Explicit flag
- Language
How to bulk edit:
- Select releases
- Click Bulk Edit
- Choose field to edit
- Enter new value
- Preview changes
- Confirm and apply
Catalog Organization
Tags and Labels
Create custom tags to organize:
- By project
- By priority
- By campaign
- By any custom category
Adding tags:
- Select releases
- Click Add Tag
- Choose existing or create new
- Apply to selection
Collections
Group releases into collections:
- Artist discographies
- Campaign bundles
- Seasonal collections
- Custom groupings
Export and Reports
Exporting Catalog Data
Download your catalog information:
- Select releases (or all)
- Click Export
- Choose format:
- CSV (spreadsheets)
- Excel
- JSON (technical)
- Select fields to include
- Download file
Available Export Fields
| Category | Fields |
|---|---|
| Release | Title, UPC, Type, Date |
| Artist | Name, ID, Primary/Featured |
| Tracks | Title, ISRC, Duration |
| Distribution | Stores, Status, Dates |
| Metadata | Genre, Label, Copyright |
Scheduled Reports
Set up automatic exports:
- Daily, weekly, or monthly
- Delivered to email
- Specific filter criteria
Status Management
Release Statuses
| Status | Meaning |
|---|---|
| Draft | Not yet submitted |
| Submitted | Sent for processing |
| Processing | Being delivered |
| Live | Available on stores |
| Updating | Changes being processed |
| Taken Down | Removed from stores |
| Error | Issue requiring attention |
Filtering by Status
Quickly find releases needing attention:
- Filter to Error status
- Review issues
- Take corrective action
- Resubmit
Common Operations
Updating Store Distribution
Add or remove stores for multiple releases:
- Select releases
- Click Update Distribution
- Choose stores to add or remove
- Confirm changes
- Releases re-delivered
Bulk Takedown
Remove multiple releases:
- Select releases
- Click Bulk Takedown
- Choose stores (or all)
- Confirm takedown
- Monitor status
Transferring Between Labels
Move releases to different label:
- Select releases
- Click Transfer
- Choose destination label
- Update copyright info if needed
- Confirm transfer
Best Practices
Regular Maintenance
- Review catalog monthly
- Check for errors
- Update outdated information
- Remove unused drafts
Before Bulk Operations
- Double-check your selection
- Use preview when available
- Start with small batches
- Verify results before proceeding
Organizing Large Catalogs
- Use consistent tagging
- Create logical collections
- Document your organization system
- Train team members
Troubleshooting
Bulk Edit Not Working
- Check permission level
- Verify releases are editable (not locked)
- Try smaller batches
- Contact support if persistent
Export Failing
- Reduce selection size
- Try different format
- Check for special characters
- Contact support with error
Missing Releases
- Check filter settings
- Clear all filters
- Search by UPC directly
- Verify release was created
Need Help?
If you need assistance with catalog management, contact our support team.